Procurement Officer I

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Annual Salary Range:
$35,844.00 – $50,592.00
Twice-a-Month Salary Range:
$1,493.50 – $2,108.00
Class Number: 
0236
Pay Grade: 
A23
Areas of Interest: 
Business Services
Exam Components: 
Rating of Education & Experience, 100%
Definition

This is mid-level professional work involving procurement and related fiscal activities for a major component of the purchasing operation of a state agency.

This description may not include all of the duties, knowledge, skills, or abilities associated with this classification.
Examples of Work

Assumes responsibility for the procurement of assigned commodity/service areas in a state agency; or for the procurement activities in a state facility or institution.

Makes direct purchases of supplies within limits allowed by state regulations; contacts local sources of supply, obtains price quotations, and selects vendors.

Receives, approves, and consolidates internal requisitions for materials, supplies, and equipment; contacts sources of supply to obtain physical specifications and price quotations; submits completed requisitions to the Division of Purchasing and Materials Management.

Establishes and/or assists the Division of Purchasing and Materials Management in establishing service contracts; aids program/facility staff in formulating scopes of work.

Consults with Division of Purchasing and Materials Management staff, program/facility staff, and vendors to clarify contract related issues.

Participates in bid evaluations; awards or recommends the awarding of service contracts.

Maintains records of funds expended and encumbered on the basis of periodic accounting reports; checks internal requisitions to insure that funds are sufficient to cover the estimated cost of the requested purchase.

Provides supervisors and/or administrative staff with prices and related information as an aid in estimating budgetary requirements for procurement; prepares material substantiating the annual budget request as it relates to procurement.

Confers with supervisors and/or administrative staff regarding procurement and fiscal matters; assists them in preparation of specifications for supplies, equipment, and materials.

Explains rules, regulations, and procedures regarding the purchase of commodities and/or services to agency staff involved in procurement.

Contacts vendors to resolve problems with late shipments, damaged or incorrect products, and/or noncompliance with contracted services.

Maintains contract files; notifies affected programs/facilities of expiration dates; processes renewals, revisions, and requests for discontinuance.

Conducts research to determine industry standards and price breaks, and to locate new, substitute, and hard-to-find products.

Arranges for the transportation and delivery of purchased equipment and supplies.

Supervises a small office staff in the preparation of requisitions and in the maintenance of related records.

Receives general administrative supervision.

Performs other related work as assigned.

Knowledge, Skills, and Abilities (KSAs)

Intermediate knowledge of the sources of supply and approved methods of obtaining required materials and supplies efficiently and economically.

Intermediate knowledge of the principles of fiscal and budget management as applied to the procurement of expendable and non-expendable supplies.

Intermediate knowledge of office procedures, practices, and equipment.

Intermediate knowledge of the principles and practices of business and public administration.

Intermediate knowledge of state statutes and procedures related to purchasing.

Intermediate knowledge of the agency's organization and designated contacts regarding purchasing.

Intermediate knowledge of the application of data processing relative to procurement.

Skill in the interpretation and application of departmental policies and procedures.

Ability to estimate the operating needs of the various agency units.

Ability to develop and apply procedures for the centralized control of the agency or facility/institution procurement activities.

Ability to supervise subordinate staff.

Ability to establish and maintain effective working relationships with administrative officers, other agency personnel, vendors, and the general public.

Experience and Education

(The following requirements will determine merit system eligibility, experience and education ratings, and may be used to evaluate applicants for Missouri Uniform Classification and Pay System positions not requiring selection from merit registers. When practical and possible, the Division of Personnel will accept substitution of experience and education on a year-for-year basis.)

Bachelor's degree from an accredited college or university with a minimum of 15 earned credit hours in one or a combination of the following: Accounting, or Business or Public Administration; and,

Two or more years of technical or professional experience in procurement, accounting, or closely related fiscal management activities.

(Additional experience at or above the level of a Senior Office Support Assistant, Account Clerk II, or Storekeeper I which primarily involved procurement activities may substitute on a year-for-year basis for deficiencies in the required education.)

(24 earned graduate credit hours from an accredited college or university in the specified areas may substitute for one year of the required experience.)

(Minor Revision 7/26/06)